MODEL TERMS OF BUSINESS FOR TRANSLATION

These Terms of Business are issued by Bath Translations Ltd, Co Reg. no. 08926354, whose registered office is at The Old Church School, Butts Hill, Frome, Somerset, BA11 1HR and are the basis on which translation and other language service provision is executed.

 

 

  1. Applicable law

 

The Contract shall be governed by the laws of England and the Client agrees to submit to the exclusive jurisdiction of the English courts.

 

  1. Definitions

 

In these Terms of Business:

 

  1. the Client is the person or corporate body that places a Commission;

 

  1. the Commission is the assignment or piece of work placed with the Translator by the Client and may comprise translation, abstracting, revising/editing translations or any other similar work or associated work to be agreed between the Client and the Translator;

 

  1. the Contract is the contract entered into between the Client and the Translator in respect of the Commission and any requirements of the Commission;
  2. the Translator is the practitioner who accepts the Commis­sion;

 

  1. the source language is the language in which the text to be translated or abstract is written;

 

  1. the target language is the language into which the text of the commission is to be translated or the abstract is to be written; any text to be revised or edited will also be in the target language;

 

  1. g) for the purpose of translation and related work, requirements shall include the required layout, software, deadlines, target language, the purpose of the translation or related work (e.g. whether for publication, information), method of delivery, any special terminology to be used, whether proof reading/checking will be done by the client.

 

  1. Purpose

 

These Terms of Business are intended:

 

  1. as a basis for executing Commis­sions and will be made available to Clients on request; and

 

  1. b) to form the basis of a good working relationship between Clients and the Translator.

 

  1. Acceptance

 

A Commission shall not be considered as agreed and confirmed until a signed Contract has been exchanged between the Translator and the Client.

 

  1. Force majeure

 

5.1 If unavoidably prevented from fulfilling the Commission, the Translator will notify the Client of the circumstances, which shall entitle the Client and Translator to withdraw from the contract. The Client shall pay the Translator for any work completed and in consultation with the Client, use reasonable endeavours to source a replacement Translator of equivalent competence and qualifications.

 

5.2 As a safeguard against hard disk failure or theft of computer equipment, the Translator will back up all work externally on a daily basis.

 

  1. Fees

 

6.1 Fees/rates shall be agreed before the Commission is commenced and any quotation based on the Client’s description of the work shall only be binding once full details of the Commission and the requirements have been confirmed in writing.

 

6.2 If it emerges after the Commission has commenced that not all the relevant information has been provided and/or if there are any changes to the requirements, the Translator and Client will agree a variation to the fees/rates accordingly.

 

6.3 The Translator will not provide free “test” translations.

 

  1. Payment

 

7.1 All work must be paid for and payment shall be made within 30 days of the date of the invoice issued by the Translator to the Client.

 

7.2 In the case of long Commissions, the Translator may require payment in instalments.

 

  1. Cancellation

 

In the event that the Commission is cancelled by the Client, the Translator shall be entitled to cancellation fees as follows:

 

  1. 50% of the fees specified, if the cancellation is received by the Translator more than 4 calendar weeks before the beginning of the Commission;

 

  1. 75% of the fees specified, if the cancellation is received by the Translator less than 4 calendar weeks but more than 2 weeks before the beginning of the Commission; and

 

  1. c) 100% of the fees specified, if the cancellation is received by the Translator at any time on or after the date falling 1 week before the beginning of the Commission.

 

9 Copyright in translating

 

9.1                  Copyright is to be assigned to the Client when full payment for the Commission has been received. Until such time, the copyright shall be owned by the Translator.

 

9.2                   Copyright may subsist in material in written or spoken form or recorded in electronic form.

 

9.3                   If the Translator assigns copyright and the translation is subsequently published, the Translator expects the Client to acknowledge their work in the same way as for others involved in the publication, unless otherwise agreed (for example, in the case of promotional material).

 

9.4                   If the translation is to be incorporated in a translation memory, the Translator shall license use of the translation for this purpose.

 

9.5                   If the translation is in any way amended or altered without the Translators written permission, the Translator shall not be in any way liable for the amendments made or their consequences.                                   

 

  1. Confidentiality

 

10.1 Translators are required to treat all work performed by them or any third parties (e.g. checkers, proofreaders) and any information given to them as confidential.

 

10.2 The Client shall not, without the express written consent of the Translator, disclose to third parties any information relating to his/her fees.

 

10.3 The Translator will not make copies in addition to those required in the normal conduct of business and copies shall be for internal use only. Only such copies shall be retained as are required for professional indemnity insurance.

 

  1. Complaints

 

11.1 Any complaint by the Client about the Translator’s work shall be submitted to the Translator within 5 days.

 

  1. Liability

 

12.1 Neither party shall, under any circumstances whatsoever, be liable to the other, whether in contract, tort (including negligence) or restitution, or for breach of statutory misrepresentation, or otherwise, for any:

 

  1. loss of profit;
  2. loss of goodwill;
  3. loss of business;
  4. loss of business opportunity;
  5. loss of anticipated saving;
  6. loss of corruption of data or information; or
  7. special, indirect or consequential damage, suffered by the other party that arises under or in connection with the Contract.

 

12.2 Without prejudice to clause 12.1, the Translator’s total liability arising under or in connection with the Contract, whether in contract, tort (including negligence) or restitution, or for breach of statutory misrepresentation, or otherwise, shall in all circumstances be limited to the amount of £15,000.

These Terms of Business are submitted by the Translator for the Client’s agreement. One copy shall be signed by the Client and returned to the Translator. If no copy is returned the Terms of Business shall be understood to have been accepted and agreed by the client.

 

Full name: ………………………………………

Signed: ………………………………………

Position: ………………………………………

For and on behalf of the “Client”

 

Full name: Ms Julia Mary Tuff

Signed:

Position: Managing Director of Bath Translations Ltd

For and on behalf of the “Translator” (Bath Translations Ltd incorporated and registered in England & Wales with company number 08926354 whose registered office is at The Old Church School, Butts Hill, Frome, Somerset, BA111HR

Date: ……………………………….. Date: ………..

 

Terms of Business